Programme Assistant (Registration) SC 5

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

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• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Job title: Programme Assistant (Registration)

Grade : SC 5

Unit: Programme, CBT

Duty Station (City, Country): Addis Ababa, Ethiopia

Duration: Twelve (12) Months

The humanitarian situation in Ethiopia continues to deteriorate due to consecutive climate shocks, insecurity, and violence, leading to significant displacement, increase in protection related issues, disruption of livelihoods and lack of access to basic services. WFP Ethiopia Country Office is working with the Government of Ethiopia and other partners to address a large proportion of the humanitarian and nutritional gaps. Apart from managing assistance delivery to the huge shock responsive safety net in the Somali Region, the country office also implements small scale nutritional interventions, one of which is the Fresh Food Voucher that provides restricted value voucher for pregnant, lactating mothers and children 1-59 months.

These and other emerging initiatives require the organization to put in place a system whereby it ensures it knows who it assists, that assistance goes to intended beneficiaries as well as a system of assurance and accountability where the right entitlement goes to the right beneficiary.

The objective of this role is to improve and coordinate Beneficiary Information Management procedures in the ongoing as well as upcoming assistance delivery implementation areas throughout the programmers’ life cycle. Specifically, beneficiary data onboarding, verification and data quality enhancement using corporate approved tools and systems.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority)

Under the supervision of the Programme and Policy Officer (Registration and beneficiary data management), and working in close collaboration with other units such as Programmes, VAM, TEC and protection at Field and Country Office (CO) level, and in strict observance of the WFP Guide on the Protection of Personal Data and Privacy (2017), the incumbent will perform the following tasks

• Assist in coordinate with regional registration coordinators to ensure all the logistical and technical requirements on the ground are met.
• Assist in Coordination with the CO office TEC DTU to ensure all software and hardware requirements of a given registration project are met.
• Support administrative steps that help smoothly flow of the registration projects (including budgets management, procurements, timely payments, travels) etc. are taken care of timely.
• Support programmatic needs and supervise all activities related to Beneficiary data and Identity Management, including the collection of beneficiary data, guiding, and advising beneficiary data collection as required to ensure quality and consistency.
• Assist in training the Cooperating Partner staff on the end-to-end process of registration
• Assist in supervision of all activities related to the data collection, cleaning and analysis of the data collected, deduplication, guiding, and advising the work of the Beneficiary Data management until data purging.
• With verification from his/her supervisor, disseminate regular reports and updates regarding data onboarding and processing exercises.
• Support in printing, stocking, tracking and documenting the delivery of beneficiary identity cards.
• Assist in ensuring the payment instrument tool (PIT) is functional and being applied at all beneficiary cards tracking.
• Liaise with WFP area/sub offices, and other partners as required to coordinate and resolve all issues related to beneficiary data, including data sharing, data consistency and data privacy protection guidelines etc.
• Assist in Liaising with WFP external stakeholders and partners across the regions as required regarding beneficiary data.
• Act as an interlocutor between Programmes, CBT, IT, VAM and protection units for all registration related activities, developing verification and registration work plans,
• Undertake field missions and duty travel as required.
• Perform other related duties as required by his/her supervisor.

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: A minimum of 5 years of experience in beneficiary information management, data management, programme implementation, monitoring, registration, or related humanitarian operations. Experience working with beneficiary data systems, data collection, verification, and coordination with partners in humanitarian or development settings is desirable.

Language: Fluency (level C) in English language.

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