Logistics Assistant - Fuel (TDY)-1

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Logistics Assistant – Fuel

Supply Chain/Logistics

DUTY STATION (City, Country)

Gambella, Ethiopia

2 Months

Under the direct supervision Logistics Officer, Sub office

Currently, WFP operates a fleet of more than 500 trucks inside Ethiopia to support transport requirements where commercial transporters cannot operate. These trucks have been mobilized to support emergency as well as regular operations through multiple corridors.

The role of the Fuel Logistics Assistant will include supporting the execution of routine operations support around fuel service stations leased by WFP (Retailers) by communicating fuel needs and requirements with WFP retailers, coordinating fleet, admin, and BSP fuel needs with the Country Office, recording transactions in fuel tracking sheets, processing the approved vouchers and posting daily inventory reports on the FMS/FVS.

Under the supervision of the Logistics Officer, the Fuel Logisticians will also coordinate the process of fuel accessibility and availability so the fleet/admin team can issue fuel to WFP fleet trucks, light vehicles, Partners, and generators. Fuel Logisticians are requested to maintain a high level of fuel storage security and communicate fuel transaction data with the Country Office while keeping all vouchers/coupons/cards/other tools up to date for documentation and tracking.

Working effectively in a team environment, coordinating problem resolution, and implementing process improvement are critical to this role.

The Fuel Logistics Assistant is responsible for:

• Receive approved Fuel Voucher Request from Fleet Focal Points and Support.
• Keep accurate records of all receipts and issues of fuel products on a daily, weekly and monthly basis. Check collation and data entry of information into required databases.
• Report all anomalies in fuel consumption to the supervisor immediately. Review and analyze database records on a weekly and monthly basis for discrepancies.
• Ensure the use of WFP Standard Voucher Form for all fuel requests, including retailers and bulk fuel usage.
• Measure and report stock levels of all bulk fuels in tanks and fuel trucks by tank dips and meter readings to the Logistics Office.
• Ensure all data is registered on Fleet Management System for new Tankers/Pumps by County Office.
• Compile daily, weekly, and monthly fuel balance sheets into Fleet Management System and Fuel Vouchers System.
• Check the functionality of all strainers, pumping and meter equipment.
• Ensure safety procedures are followed in operating the fuel dispensing equipment.
• Ensure that received fuels from the supplier are checked for contamination and maintain valid certificates.
• Ensure fuel is issued only to authorized personnel/equipment in accordance with WFP regulations.
• On an ad-hoc basis, Fuel Assistant will oversee the process of fleet focal point while operating the fuel pump/dispenser equipment on the ground fuel truck/fuel point and receive/issue fuel.
• Ensure that environmental policies at the fuel point are adhered to.
• Ensure that the proper PPE is utilized during the respective operations.
• Document fuel transactions in proper files as required and upload all files in SharePoint.
• Any other duties as instructed by the supervisor.

Education

• A diploma in Engineering, related technical field, Business Management, or a technical mindset capable of handling technical issues in large fuel operations.
• Strong knowledge of Fuel Station Operations, Business Management, or other related fields; additional years of related work experience and/or training/courses.
• Advanced IT application and strong data management skills, including Microsoft Office.
• 3 years of experience working in humanitarian logistics and/or in Fleet Management operations.

Languages

• Fluency (Level C) command of English, both written and spoken.

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